October 17th, 2022 | New Opening

Amir + Aleks Realty Team is hiring!

Are you AWESOME? Of course, you are. And we’re looking for you – a fantabulous Administrative Assistant to join our team full-time!
If you are extremely organized, very driven by to-do lists and following up on items until completion, self-motivated and love to interact with clients professionally, deliver excellent customer service and have some Real Estate experience… then we’d be delighted to hear from you!

Job Description

Beginning pay $20 – $25 per hour, based upon experience. Lots of bonus potential and room for growth for the right candidate. Position does not offer any benefits. 40 hours per week.

NOTE: Real Estate Experience Required. However, no realtors or candidates studying to become realtors will be considered.

Contract based position, Monday through Friday 9:30A – 5:30PM with lunch. Some flexibility possible but please do not apply if you aren’t available daily.

The right person will be extremely organized, very driven by to-do lists and following up on items until completion. Must be SELF-MOTIVATED with very little oversight. Must be able to interact with clients professionally and deliver excellent customer service. Must not be afraid to pick up the phone, and must be resourceful enough to figure out the answer to things without hand-holding. This job will not require any sales, although business development and customer service are paramount. Real estate experience is ideal but not necessary.

• Acting as primary liaison between the company, staff, and clientele, providing information, responding to requests, answering and/or redirect questions to whom appropriate.
• Coordinating schedules and managing calendars for multiple parties to ensure that activities are properly arranged with no conflicts.
• Adjusting staff schedules and updating the master calendar
• Handling email, answering phones and directing calls
• Daily email updates and weekly phone updates to clients
• Entering and updating company, employee, and client records – Data entry, preparing and manipulating Excel spreadsheets
• Scanning, filing, faxing
• Building folders and preparing presentation materials
• Responsible for maintaining and updating a database of names and client information
• Responsible for maintaining several mailing lists and email mailing lists of 100 to 1000 names each
• Tracking transactions and managing paperwork from contract to closing
• Occasional professional & personal errands and deliveries as required – car necessary
• Managing client’s retention strategy (e.g. update list of client’s gifts/cards to be sent out)
• Updating Website content – Listings, Pictures, Blog Posts
• Writing down minutes and meeting summaries
• Handling sensitive information in a confidential manner
• Basic Stratus MLS proficiency is preferred – Looking up properties (past & present), understanding how to read an MLS sheet, making edits
• Knowledge of Active Campaign and Monday.com is preferred

HOW TO APPLY:

PLEASE ADDRESS THE FOLLOWING:

1) Where do you live and do you have reliable transportation to Toronto?

2) What days of the week and hours are you available? Please do not apply if you aren’t available Monday-Friday.

3) How soon are you available?

4) How long do you plan to live in Toronto?

5) On a scale of 1-10, what is your comfort with Word, Excel, PowerPoint, Acrobat, Photoshop, Illustrator, Stratus MLS?

6) What is your desired salary?

7) Do you have any previous experience within a Real Estate Brokerage or Team?

8) Why are you leaving your current job?

9) Please be sure to email your RESUME IN PDF FORMAT along with answers to info@amirandaleks.com or using our form.

Thanks!